S4 Privacy Policy

1. Introduction

S4 Energy values your privacy and is committed to protecting your personal data in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR).

S4 Energy B.V., with its registered office at Hildegard von Bingenstraat 24, 1081 LH Amsterdam, The Netherlands (“S4 Energy”, “we”, “us”, or “our”), is the data controller responsible for the processing of personal data collected through this website.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or contact us.

2. When does this Policy apply?

This Policy applies to:

• visitors to the S4 Energy website; and
• individuals who contact us via the website (for example through the “Contact us” form).

In general, you can visit our website without providing any personal data. We only collect personal data when you choose to provide it to us.

Our website uses cookies to function properly. For more information, please refer to our Cookie Policy.

3. Acceptance of this Policy

By using our website and/or providing personal data to us, you acknowledge that you have read and understood this Privacy Policy.

Where required by law, we will ask for your explicit consent before processing your personal data. You may withdraw your consent at any time (see section “What are your rights?”).

4. Which personal data do we collect?

We only collect personal data that you voluntarily provide to us.

Personal data we may collect:

• Contact details, such as:
  • name
  • company name
  • email address
  • telephone number
  • the content of your message

This information is typically collected when you contact us via the website.

We do not:

• offer user accounts or registrations;
• sell products or services via the website;
• process payments or transactional data through the website.

5. For what purposes do we use your personal data?

We use your personal data solely for the following purposes:

• Responding to enquiries submitted via our website;
• Managing our relationship with you following your enquiry;
• Improving our website and communications (on an aggregated and non-intrusive basis);
• Compliance with legal obligations, where applicable.

We do not use your personal data for automated decision-making or profiling.

6. Legal basis for processing

We process your personal data based on one or more of the following legal grounds:

• your consent;
• our legitimate interest in responding to enquiries and conducting normal business communications;
• compliance with legal obligations, where applicable.

7. Who has access to your personal data?

We do not sell or share your personal data with third parties for commercial purposes.

Your personal data may be shared only:

• with service providers acting on our behalf (such as IT or hosting providers), strictly under our instructions and subject to confidentiality obligations;
• with public authorities or regulators, if required by law;
• in connection with a corporate transaction (such as a merger or acquisition), subject to appropriate safeguards.

Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

8. How do we protect your personal data?

We apply appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.

9. How long do we retain your personal data?

We retain your personal data only for as long as necessary to:

• respond to your enquiry;
• maintain our correspondence with you; or
• comply with legal or regulatory obligations.

Personal data will be deleted or anonymised once it is no longer required.

10. What are your rights?

You have the right to:

• access your personal data;
• request correction or deletion of your personal data;
• request restriction of processing;
• object to processing;
• request data portability (where applicable);
• lodge a complaint with a supervisory authority.

You can exercise your rights by contacting us at:
privacy@s4-energy.com

11. Links to other websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website and will take effect upon publication. We encourage you to review this Policy periodically.

13. Job applications

If you apply for a job at S4 Energy via our careers page, we will process personal data relevant to your application, such as:

• your CV and cover letter;
• education and work experience;
• contact details;
• any other information you choose to provide as part of your application.

We use this data solely for recruitment and selection purposes, including assessing your suitability for the role and managing the recruitment process.

Your personal data will only be shared with individuals involved in the recruitment process and, where necessary, with service providers supporting our recruitment activities.

If your application is unsuccessful, we will retain your personal data for a limited period after the recruitment process, unless you consent to longer retention. If you are hired, your data will become part of your personnel file.